Project Management On Mobile and Handhelds!

Project Management Mobile And Handhelds

Project Management Mobile and Handhelds

Project Management On Mobile! – Project Planning Pro

The world evolving at breathtaking pace and the technologies have changed the way we carry out our tasks, be it in any field. You’ve got to be on your toes to have a competitive advantage over your competitors or just stay ahead in game.

More than 80% of the world population access Internet, emails or work related documents through their mobile phones. Mobile phones and tablets have changed the way we function and carry out our operations today. People are no longer confined to their cubicles or their desktops and today’s millennial prefer operating on the go anytime and anywhere.

Imagine you are Project Manager at a Construction Site.

  • Will you wait to get back to office to update the progress?
  • Wouldn’t it help if you could just update the tasks as and when you inspect it or your colleagues could notify you about task completion?
  • There are many things you come to know when you’re on site and have to make note of it and update it when you access your project back at your office. Isn’t this open to missing out on vital information? Wouldn’t adding note right there in tasks at that very moment be critical?

It would save lot of time, increase your productivity and may also save you from project failure if all this was possible. This drawback is not restricted to Construction Industry. Similar problems are faced if you are IT Industry, manufacturing, marketing, logistics where you have make changes in plans on immediate basis and missing them later would affect the cost and success of project.

Project Planning Pro to fill up these gaps and makes your life a bit easier. With Project Planning Pro you can import projects created in Microsoft Project on your iOS, Android, Windows and Mac devices. You can create new plans or edit existing ones anytime and anywhere thus helping you to save time and improve your productivity. You can sync it with dropbox and make it available for your colleagues anytime and anywhere.

Get this app on iPhone & iPad, Mac, Android! 

mac-app-button-large
apple-app-store-ppp

android-app-button-large

Share On Facebook
Share On Twitter
Share On Google Plus
Share On Linkedin
Share On Pinterest
Share On Reddit
Share On Stumbleupon

Introducing Project Planning Pro 2.0

Project Planning Pro 2.0 Version

Project Planning Pro 2.0

Managing your tasks on iPhone is now easier with Project Planning Pro. Until now it has been one of the best Project Management App on iPad and with this new update the same is now available on iPhone.

What’s New in Project Planning Pro 2.0

Dropbox Sync: Collaborating with your friends and colleagues is now easy! Work on same project plans through iPhone and iPad simultaneously and see changes instantly. Click below to see how it works

 

Universal App: If you have made an in-app purchase on iPad just restore it on iPhone with Apple id. Use Project Planning Pro on iPhone & iPad for cost of one!

iMessage: Send Today’s Tasks to your Resources or anyone through iMessage with iOS10.

project-planning-pro-imessage-iphone-1project-planning-pro-imessage-iphone-2

 

 

 

 

 

 

 

Today’s Widget: Need a quick look on Today’s Task? Add Project Planning Pro Widget in you Notification Center with iOS10.

Multiple Copy, Paste & Delete: Now Copy, Paste and Delete multiple tasks at a time and manage your tasks with ease.

Reorder Project List: Having trouble finding your Project Plan in never ending list? This might help you!

Live Chat Support: Stuck at something and need our help? We are just a ping away! Feel free to say Hi! We are a talkative bunch of people.

Get this app on iPhone & iPad for Free! 

Share On Facebook
Share On Twitter
Share On Google Plus
Share On Linkedin
Share On Pinterest
Share On Reddit
Share On Stumbleupon

How to Estimate Project Cost?

If you are a project manager, you would be more competent in the planning and managing aspects of a project. However, it is equally important that you are able to estimate costs so as to successfully close projects within a specified budget. The stakeholders and investors in your project have certain expectations of making profits. A project manager’s task would be to determine ways to get the maximum returns on investments. If you estimate project costs accurately, you will be in a better position to manage within the budget.

The following are the main benefits of estimating project cost:

  • It helps to gauge the feasibility of the project while comparing the anticipated benefits versus the anticipated costs.
  • It helps to analyze whether sufficient funds are available to run the project.
  • It serves as a benchmark to ensure that financial resources are utilized in the best possible manner.

Must Read: How to Give Time Estimation in a Project?

Project Budget will include direct costs as well as indirect costs. Direct costs can take the form of salaries of team members, travel expenses, machinery and equipments for the project, raw materials and sub-contracts supporting the project. Indirect costs involve employee benefits, rent, furniture and fixtures and administrative costs.

The 4 major techniques of project cost estimation are mentioned below:-

Analogous Estimation:-

This method is used to estimate project costs when you have very little detail about the project. Therefore, this technique may not give a reliable and accurate estimate. It is also called as Top-Down Estimation. In the Analogous Estimation, the project cost is estimated by comparing it with similar projects previously completed within the organization. You will have to select a project which is the most similar to your project and use sound judgment to determine the cost estimate of your current project. This technique is the least time-consuming and does not cost much to arrive at an estimate.

Parametric Estimation:-

The only difference between Analogous Estimation and Parametric Estimation is that Parametric Estimation uses historical, statistical data to calculate cost estimates. This method involves taking different variables from similar projects in the past and applying them to your current project. Note that the measurement should be scalable in order to be accurate. For example, if in a previous construction project, the cost of concrete per cubic meter was $100, then to calculate the cost of concrete for the current project you need to multiply it with the total construction area in cubic meters. In the same way, requirements of man-power and materials can be calculated and thereby the inherent costs.

Three-Point Estimation:-

This technique aims at reducing the biases and uncertainties involved while making estimating assumptions. So, instead of having just one estimate, three estimates are determined and then aggregated to arrive at the Three-Point Estimation.

The three different estimates are determined as follows:

  1. Most Likely Cost (Cm):Considers a normal scenario where everything goes as per the plan.
  2. Pessimistic Cost (Cp):Considers the worst scenario and assumes that everything goes wrong.
  3. Optimistic Cost (Co):Considers the best scenario and assumes that everything goes better than what was planned.

The PERT Estimate Formula is: Ce = (C+ 4C+ Cp)/6 where Ce = Estimated Cost

Cost estimates derived using this formula are more accurate than the previous two techniques since the biases, uncertainties and risks are done away with.

Bottom-Up Estimation:-

This technique is the most accurate, costly and time-consuming method of cost estimation. Here, the cost of every single activity is estimated and then added up to arrive at the total project cost. For this purpose, the project manager has to first list out all the activities, tasks and other requirements in great detail before beginning the cost estimation. However, this technique can be used only when every detail about the project is available.

Conclusion:

We have seen the various ways in which cost can be estimated. But, a project manager has to use his sound judgement to determine the most suitable technique depending on the availability of historical and statistical data as well as the time to calculate the most accurate cost estimate.

Related Topics:

Share On Facebook
Share On Twitter
Share On Google Plus
Share On Linkedin
Share On Pinterest
Share On Reddit
Share On Stumbleupon

How to give Time Estimation in a Project?

How to give Time Estimation in a Project?

How to give Time Estimation in a Project?

Accurate Time Estimation is a very important aspect of Project Management. For a project to be called a success, it has to be completed on time and within the budget. Therefore, it is imperative that the project manager is able to estimate time accurately so as to know how long a project will take to complete. This will help enhance project planning, ensure timely delivery of milestones and to determine the pricing of contracts.

Must Read: 8 Ways to Improve Productivity for Startups

Many times, the amount of time required to complete a project is underestimated; especially when the project manager is not acquainted with the work required to be done. He may miss out taking into account unforeseen events or urgent high-priority tasks. In order to be able to accurately estimate project timelines, you can follow the below steps.

Understand the project requirements:-

Begin with understanding the project requirements by engaging the key stakeholders. The goal of the project can be- to develop a new product or software, create new service model of an organization, upgrading existing systems, etc. Thoroughly knowing the project requirements will help to identify the amount of work that needs to be done on the project.

Decide the order of all tasks/deliverables:-

Now list all the activities that have to be completed in great detail. Note them down in a chronological order. It is not necessary that you mention the timeline for each task. However, it would be prudent to make a note of important deadlines.

Decide who you need to involve:-

It is important that a project manager seeks the active participation of the key stakeholders who are commissioning the project. Also, you may take the help of subject-matter experts and people who have done such tasks earlier. This will ensure that they contribute in estimating timelines due to their prior experience.

Get The Best Project Management Software

Estimate time required:-

When you begin to estimate the time, do not do it for the project as a whole. Instead, set a timeline for completion of each task on your list of deliverables. There are certain factors which may cause delays in completing tasks. Ensure that you allow enough time for the following:-

  • General project management administration and meetings.
  • Liaison with suppliers and contractors for resources, including delays in deliveries by suppliers.
  • Accidents and Emergencies.
  • Breakdowns in equipment.
  • Holidays or illness of key project members.
  • Quality control rejections.
  • Other high-priority tasks depending on urgency.

Various Methods for Estimating Time:

Bottom-Up Estimation:-

Bottom-up estimation involves estimating time for the project as a whole. In this approach, larger tasks are broken down into smaller, detailed tasks and then the time needed to complete each task is estimated. To get an idea about how long you will take to complete the project, you may add up the estimated time needed for each task.

Top-Down Estimation:-

In this approach, you develop an overview of the estimated time by using previous project experience as a guide. You may compare the bottom-up estimates and top-down estimates to have a better understanding of the required time. There could be a huge difference between the two estimates; however, you can use both to arrive at more accurate time estimation.

Comparative Estimation:-

In this approach, you compare your project with other similar projects to estimate time to be taken for completing the project.

Parametric Estimation:-

In this approach, you estimate the time required to complete one task and multiply it with the number of similar tasks or deliverables. This method is useful when all the tasks listed are of the same type/ repetitive work.

Three-Point Estimation:-

In this approach, you develop three different time estimates- one for the best case, second for the worst case and the third for the most likely case. This method equips you to set more reasonable time estimates based on a more realistic estimate of outcomes.

Conclusion:

As an efficient project manager, you should be able to estimate deadlines accurately. Failing which, you may lose a lot of credibility and money. If you under-estimate time requirements, you will continuously miss various deadlines causing delays at every stage of the project. Moreover, you would end up putting the project team under unnecessary stress.

Related Articles: 

  1. Project Risk Management: The Four Stages of Project Risk Removal
  2. Leadership Techniques for Project Managers
  3. Seven Early Signs of Project Failure
  4. Complete Collection of Project Management Statistics 2016
Share On Facebook
Share On Twitter
Share On Google Plus
Share On Linkedin
Share On Pinterest
Share On Reddit
Share On Stumbleupon

8 Ways to Improve Productivity for Startups

We all are bound by time and if you’re working in a startup, time is as precious as the funding that you receive or invest. Apart from managing a zillion things to make your firm work, managing time to execute your plans is quite critical. Increasing your productivity and reducing your stress should be your utmost priority and below are few tips that can help you achieve it.

1) Small Goals, Win Big!

Start with setting small goals for yourself. This will help you to concentrate on little things, which really changes the bigger picture.

2) Prioritize your Work!

Setting goals doesn’t make sense if you don’t prioritize your tasks. Make a to do list for yourself in a day and prioritize the tasks. This will help you to meet deadlines and reduce your stress. Use project-planning apps to synchronize your work.

3) Know your Appetite!

Have you ever filled your plate with lots of food and left it cause you were full? Happens a lot right. When at work it’s a similar scenario, don’t take extra work or assign yourself more tasks if you already have your hands full.

4) Learn to say No!

Being in a startup you always want to impress or make a mark for yourself and end up saying yes to everything you’re asked to do. It’s not a good practice, as this will just increase your workload, stress and reduce the quality of your work.

5) Do it Now!

This is what I keep telling myself every few hours cause I am a big Procrastinator! Humans work similar to rockets; we don’t work till our ass is not on fire. Avoid working on the last day to meet your deadline, this affects the quality of your work and takes your stress level to infinity.

6) No Long Meetings!

Meetings are the most time consuming and make sure you take meetings in the most efficient way. Brief the team about the meeting earlier through mail so you don’t end up wasting time telling everyone what is it about. Also, it doesn’t always have to be a conference room. Conduct stand up meetings to save time.

7) Take small Breaks

Make sure you have a 5 minutes break after completing your tasks. You deserve it, more importantly you need it! Working constantly stagnates your brain and will block all your creative ideas. Your brain and body needs to relax to get the best out of you!

8) Be an Optimist!

Staying positive and happy about your work will get half of your work done. If mentally you can visualize your success and maintain that thought process throughout you will execute it. Believe in yourself.

Share On Facebook
Share On Twitter
Share On Google Plus
Share On Linkedin
Share On Pinterest
Share On Reddit
Share On Stumbleupon

Project Risk Management: The Four Stages of Project Risk Removal

Project Risk Management: The Four Stages of Project Risk Removal

Project Risk Management: The Four Stages of Project Risk Removal

Project Risk Management – Here’s the Four Stages of Risk Removal.

A project risk can be defined as “an unforeseen event or condition” which may have a negative impact on the project’s objectives, in case the event takes place. Risks to a project are bound to crop up as a project progresses from being an idea mapped on a whiteboard into being a project management strategy. Different types of risk will keep on popping up at every stage of the project. Even the most skilled project manager who is working on a well-planned project will have to deal with risks. Project risks are inevitable and therefore, project managers must continually assess risks and develop plans to tackle them. The most effective way to deal with risks is to have a proper risk management procedure as well as risk removal stratagem.

The process of project risk removal involves the following four stages:

Get Risk Management App – Risk Register

Risk Identification:-

Identification of risks is the first and most important step of risk management. Each project team member should be involved in the process of identifying potential risks to the project. Once the risks are defined, the project manager should assess whether the risk is valid enough to be dealt with by the team. Though there will always be some level of uncertainty from the beginning of the project, it is imperative to gauge which risks should actually be dealt with. The negligible ones can be ignored as the project management team cannot afford to worry about every little thing. Instead, a risk management process should be initiated to formulate and implement risk mitigation strategies to avoid any disruptions to the project.

Risk Analysis:-

After you have identified the risk factor and it poses continuous risk, it important that you research, analyze and evaluate the risk. Only those risks which are a real threat to the project and appropriate action is needed, have to be analyzed. In this step, a lot of people are involved such as the project manager, key stakeholders, subject-matter experts, senior management and other decision-makers. Once the analysis is complete, additional information about the risk is known. Then it is the task of the project manager and key stakeholders to decide whether the particular risk is worthy of the project team’s time and resources or if it can be left as is. A very practical approach is required when analyzing various project risks.

Risk Determination:-

Once the project team is done with the identification and analysis of the risk, the next step is to determine whether the risk needs to be eliminated or accepted as a part of the project. If the risk is quite significant, then the project manager should formulate ways to mitigate the risk. It is also essential to update the project management plan to account for the risk.

Get Risk Register – A Popular Risk Management Software

Risk Removal:-

The final step is to work towards removing the risk from your project. This takes place when- either the risk is accepted due to the processes in the risk management plan or is successfully mitigated. Risk removal ensures that the project team no longer needs to spend its time and effort dealing with that particular risk. This in turn gives the project manager more freedom to better utilize his resources. It is true that risks are on-going in nature and you will keep on facing different risks at every stage of your project. But with each risk removal, you are one step closer to the successful completion of your project.

Share On Facebook
Share On Twitter
Share On Google Plus
Share On Linkedin
Share On Pinterest
Share On Reddit
Share On Stumbleupon

Seven Early Signs of Project Failure

Seven Early Signs of Project Failure

Seven Early Signs of Project Failure

In the field of project management, changing dynamics and uncertainties always pose a risk. If you want to step up your game as a project manager, you can learn through various resources how to successfully run a project. However, it is equally important to know the causes of project failure so that you are able to turnaround the situation in the nick of time. If you are aware of the warning signs, then you can make appropriate changes to achieve the desired outcome.

The following are seven early signs pointing that your project is headed towards failure.

1. Undefined or poorly defined project objectives and requirements:-

Project managers must collaborate with project stakeholders to clearly define the project requirements and deliverables. Defining project objectives and requirements is essential in order to define the project scope. If the project scope changes frequently, then it negatively impacts the schedule, budget and resources of the project. This can cause project delays and eventually failure, if not tackled in the early stages.

2.  Lack of adequate project planning:-

Once the project manager has defined the project scope, project planning is the next step to jumpstart the project. You must understand that there may be more than one way to achieve the project requirements and that scope and cost vary based on the project management approach. Therefore, the project manager must develop a scope management process to frame clear and concise project scope statements and reasonable budget and schedule estimates.

3. Lack of change management process:-

Due to unforeseen and uncontrollable reasons, project changes are bound to occur. However, lack of suitable change management process will increase the chances of project failure. A strict change management process needs to be incorporated so that the effects of changing project requirements are duly analyzed, prioritized and adjusted as per the scope, budget and schedule of the project.

4. Lack of stakeholder involvement:-

Project managers must engage the key project stakeholders and seek their involvement since the beginning and throughout the entire project. This will ensure that project requirements are clearly defined and communicated to the project team. Lack of stakeholder involvement results in tasks and deliverables not meeting expectations; thereby causing project delays and failure.

5. Bad timing:-

Bad timing means that it may not be the right time to do a project. The reasons for it may be many- either the organization does not have an appetite for it or the end users aren’t ready for a change or the market is unfavorable. If the timing or the environment isn’t right, then the project is bound to fail.

6. Power struggle and personal agendas:-

Power struggle between the project team members can be destructive and negatively impact the project. A power struggle can fuel inter-personal conflicts and dilutes the focus towards achieving the desired outcome. Also, some people may enter a project with personal agendas to use it as a platform to attain personal gains. The project manager has to ensure that the project team concentrates on organizational objectives rather than their personal agenda.

7. Inadequate Documentation and Tracking:-

Lack of documentation or proper tracking of milestones will add to the confusion. It is important that the project manager maintains proper records and monitors the tasks and deliverables at regular intervals. This will help him to identify the areas where more resources are needed to complete the project on time.

Conclusion:-

These early signs of project failure need to be taken seriously so that the management takes timely action. By simply stopping or restarting the project at an earlier stage will help avoid huge losses or project failure. There are many other reasons which can lead to project failure such as insufficient resources, unrealistic expectations & deadlines, lack of proper communication, inefficient project team, absence of motivation and unhealthy client/vendor relationships.

Save Your Projects from Failing by Managing it on Project Planning Pro – Available on Mac, Android, iOS and Windows

Project Planning Pro Apple Store Project Planning App - Google Play Store

 

 

Related Articles:

Must ReadWhy Projects Fail?

Also ReadHow to Define the Project Scope?

Share On Facebook
Share On Twitter
Share On Google Plus
Share On Linkedin
Share On Pinterest
Share On Reddit
Share On Stumbleupon

How to Define Project Scope?

In project management, the first step of project initiation is to define the scope of the project. Defining project scope is a part of project planning which involves the determination and documentation of various project goals such as tasks, deliverables, functions and features. The project scope needs to be well-defined and detailed in nature. Also, it should be approved by all stakeholders. Project Scope is crucial to project management since it can greatly impact the schedule or cost (or both) of a project. Only after defining project scope, the project manager will be able to allocate tasks and direct his team to complete the project successfully.

Must Read: 7 Quick Tips Regarding Project Management App

Mentioned below are the steps for defining project scope:-

1. Define the project objectives:-

The objective or goal of a project could be anything- creating a new product, creating a new service model for an organization, developing new software, etc. But it is the responsibility of the project manager to adequately define the project objectives so that his team delivers something that matches the client’s requirements. Identifying project objectives is critical to define the project scope since they help the project manager to decide what project methodologies have to be applied to the project to make it a success.

2. Define the process requirements:-

It is essential that the project manager understands the process requirements as it helps in defining the project scope. The stakeholders, senior management and project team members need to have a common understanding about what has to be included in or excluded from, a project. This will make it clear to all parties concerned as to what product or service will be delivered.

3. Involve the correct stakeholders:-

For a project to become a success, the stakeholders who are commissioning the project have to be closely involved at various stages of the project. If the stakeholders do not actively participate in every aspect of the project, then the project manager will have to lead making assumptions. This can add to confusion and even lead to scope creeps.

Also Read: 5 Tips to Succeed in Project Management

4. Identify the limitations:-

Rather than focusing on what is out-of-scope for a project, it is essential to document what exactly will be delivered as an outcome. However, it is also important to make known what will not be done; otherwise certain tasks will be executed on assumptions and cause time and cost overrun.

5. Change Management:-

It is natural for parts of any large project to change along the way. Though it is advisable to avoid scope creep, there are times when a particular part of a large project may require change due to the dynamic nature of business. In order to avoid disagreements and changes to a project’s scope by all stakeholders, it is advisable to have a strict change management process in place. Once the project scope has been defined, it should not be changed without the proper change management functions taking place, at which point appropriate action can be made to address the moving project necessities.

Get Project Management Software Mac

Conclusion:-

For a project manager, defining the project scope will give a sense of purpose when executing the project. Understanding the project scope helps in dealing with challenges and risks. Moreover, the project scope acts as a foundation on which the schedule, budget and resources of the project are planned. A well-defined scope is the secret to keep the project under control and avoid scope creeps which will lead to successful closure of the project.

Share On Facebook
Share On Twitter
Share On Google Plus
Share On Linkedin
Share On Pinterest
Share On Reddit
Share On Stumbleupon

Complete Collection of Project Management Statistics 2016

Of late, the project management landscape has become dynamic. There is increased emphasis on efficiency, productivity and reporting as well as added stress on the IT industry. Due to the changing dynamics of the industry, being a project manager today is much different than being a project manager back in 2005. A lot of research has been done to analyze how often projects fail, the cost companies bear due to losses, etc.

The project management statistics below can help us understand how the role of a project manager has changed over the years and how project management has performed across various industries in the last 5 years.

  1. One out of six IT projects has an average cost overrun of 200% and a schedule overrun of 70%. Around 45% of companies admit that they are unclear about the business objectives of their IT projects. (Harvard Business Review)
  2. As per an IBM study, about 40% projects meet budget, schedule and quality goals. (Harvard Business Review)
  3. Only around one-third of all projects were successfully closed as per the time and budget set, during the past one year. (Standish Group)
  4. About 75% of IT Executives expect their software projects to fail. (Geneca)
  5. The US economy loses $50-$150 billion because of failed IT projects every year. (Gallup Business Review)
  6. The median salary of project managers is $87,500 in the United States. (Glassdoor)
  7. 50% of all Project Management Offices shut down within three years. (KeyedIN)
  8. Only 56% of project managers hold professional certification and about two-thirds of CIO’s consider PMI certification as a valuable benefit, but not a necessity. (Wrike)
  9. High performing organizations are able to successfully close 89% of their projects whereas low performing organizations complete only 36%. (Project Management Institute)
  10. 80% of “high-performing” projects are led by a certified project manager. (Price Waterhouse Coopers)
  11. About 49% organizations have incorporated a project management training program. (PM Solutions)
  12. 44% project managers do not use project management software, even though PWC concluded that using PM software increases performance. (Price Waterhouse Coopers)
  13. A whopping 97% of companies believe project management is imperative for business performance and organizational success. (Price Waterhouse Coopers)
  14. 60% companies do not measure ROI on their projects. (KPMG New Zealand: Project Management Survey 2010)
  15. Around 33% projects meet failure due to lack of involvement from senior management. (University of Ottawa)
  16. Project managers consider reliability, ease of use and ease of integration as the top three parameters while selecting PM software. (The Access Group)
  17. 66% project managers identified level of software support as the key decider while investing in new software. (The Access Group)
  18. Two-thirds of companies use project management software to communicate with their clients. (Capterra)
  19. It is estimated that the healthcare industry will increase project management roles by 30% between 2010 and 2020. This is a higher growth rate when compared to the other project-intensive industries. (Project Management Institute)

It is projected that more than 40 million new project manager roles will be created across the globe by year 2020. This will have an economic impact of more than $20 trillion on the seven project-intensive industries such as Finance & Insurance, Manufacturing, IT services, Utilities, Healthcare, Oil & Gas and Construction. (Project Management Institute Research Report)

Save Your Projects from Failing by Managing it on Project Planning Pro – Available on Mac, Android, iOS and Windows

Project Planning Pro Apple Store Project Planning App - Google Play Store

Share On Facebook
Share On Twitter
Share On Google Plus
Share On Linkedin
Share On Pinterest
Share On Reddit
Share On Stumbleupon

The Art of Project Management – How to Make Things Happen?

The Art Of Project Management

The Art Of Project Management

Project Management is a quite a challenging task since the project manager is expected to take care of all facets of the project, balance various resources with the tasks at hand and also to ensure successful and timely closure. In order to be able to complete a project on time, the project manager needs to either get things done or make things happen; this is referred to as “The Art of Project management”. However, project management software and other collaboration tools play an important role in successfully completing complex projects.

Must Read: 7 Quick Tips Regarding Project Management App

The following are the Fundamentals of the Art of Project Management:-

  1. Prepare a detailed plan before you start acting on the project goals:-

As a project manager, you need to chalk out a detailed, actionable plan before starting your project. A good project plan will define the scope of the project, the responsibilities of each team member as well as the deadlines for completing tasks. It must also include measurable goals which you can use to determine the quantum of progress made on the project. Without a well-defined scope and goals of the project, even the most qualified and experienced project manager cannot assure project’s success.

  1. Break your project into smaller milestones:-

A complex project has to be broken down into small, achievable goals. Moreover, you can further break down your project into small, daily tasks so that you may track the progress on a daily or weekly basis. This is more relevant in case of technical projects such as software development and web applications. That is because even small additions or changes in requirements make a big difference to the progress made on the project.

  1. Focus on achieving one project milestone at a time:-

If you are managing a large and complex project, you will have many smaller milestones to be achieved at regular intervals. If you want to motivate your team members and keep them focused, it is important that you approach your project on a milestone-to-milestone basis. When you are successful in achieving smaller milestones, you become sure that your project is on the right track. Therefore, one of the greatest skills in project management is to be able to attain success in smaller goals while remaining focused on the bigger picture.

Also Read: Project Management IT Industry

  1. Use project management software to keep track of things:-

Modern project management software helps your team to remain connected even while working on the project. Otherwise, it becomes difficult to manage complex projects without a centralized source of information for everyone to access. Project management software can help with multiple aspects of project management such as project planning, budgeting, time tracking, file sharing, risk analysis, Gantt charts and email integration. Therefore, the effective use of project management tools can give you added advantage.

  1. Test each deliverable once it’s ready to find and fix any problems:-

It is advisable to test every deliverable prior to release. This process is more relevant in case of software or web development projects because a small error can cost far more to fix after release than to fix prior to release. So it becomes necessary to carry out comprehensive alpha and beta testing so as to find bugs and glitches in the software.

  1. Ensure constant communication with your team:-

Encouraging open communication is very essential to effectively manage projects. This is because being a project manager; you need to give out adequate and clear instructions to the team regarding the tasks required to be completed. Not only that, you also need to know what your team is working on and if there are any challenges along the way. This will help you to analyze the situation and take necessary action in case of issues or delays.

Also See: Top 10 Myths About Project Management Software

Conclusion:

A Project Manager is like the “Captain of the Ship”. So, it becomes even more essential for him to master “The Art of Project Management”. He has to have adequate skills and the required knowledge to lead the project towards success. By following the above fundamentals of project management, a project manager will be in a better position to make things happen.

Share On Facebook
Share On Twitter
Share On Google Plus
Share On Linkedin
Share On Pinterest
Share On Reddit
Share On Stumbleupon

Page 1 of 5

i2e Consulting LLC © 2017 | Privacy Policy